Administration and Financial
- Preparing monthly unaudited financial statements
- Preparing, Issuing Work Orders/Purchse Orders
- Value Added Website
- Yearly Budget preparation and action plan
- Developing Yearly Action Plan with Reserve Fund
- Member fee collection and follow up arrear reports
- Accounts Payable/Receivable
- Arrange yearly Annual Audit providing all reports as required by auditor
- Semi-monthly Bank Deposits & EFT’s
- Preparation of Infraction and Compliance Letters
- Preparation of Notices, Newsletters, Evictions
- Preparation of Policies for Collections, Reserve Fund, Infractions, Parking, Maintenance
- 24 hour maximum response to members concerns via phone or email
- Preparing and issuing Eviction Notices
- Online member community for easy access to important condo information
- Set up and execute all Board and General Meetings
- 24 hour emergency response team
- Weekly site inspection and follow up
- Set up and maintain Preventive Maintenance programs/contracts
- Recommend Property improvements and renovations
- Hiring, Supervising and follow up with all contractors/employees/trades
- Hiring consultants for large reserve fund expenditures
- Evaluate Responsibility for all Maintenance Issues
- Home Owner/Member follow up regarding By-laws, Policies and Procedures
- Recording of minutes at all meetings
- Investment management of Reserve funds in accordance with the Act
- Insurance management maintain policies in accordance with the Act, and By-laws
- Follow up on all Work Orders/Purchase Orders
- General Liability and Errors and Omissions Insurance for all Arthex Team Members
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